Provides a variety of basic to moderately complex administrative support, which includes but is not limited to reception, schedule planning and coordination, word processing, document distribution and development, and file maintenance. Relieves the department leadership and other staff of administrative details using judgment and discretion to solve office problems, and plan/expedite workflow in the office.

Schedules, maintains, and prioritizes a calendar of appointments, meetings, and travel. Plans and organizes the administrative aspects such as agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development.

Answers, screens, and initiates telephone calls and greets visitors providing procedural information and answering inquires related to operational and substantive matters. Solves problems and prioritizes accordingly by interpreting department policies and procedures.

Performs a variety of routine and moderately complex word processing such as creating/drafting correspondence, memos, and documents from rough draft or under verbal instruction. Makes decisions on format and layout and edits for accuracy and consistency of data. Compiles supportive graphics, reports, or statistical data.

Creates reports under general instruction and displays data to support needs, generates existing reports, and distributes reports as needed.

Establishes and maintains filing systems for records, files, and documentation. Maintains confidential materials and records.

Opens, reads, and prioritizes mail, and department documents handling some requests independently.

Performs necessary research and basic analysis of materials to support administrative needs.

Operates and maintains office equipment (fax, printer, photocopier) and may order office supplies.

Part time 40 hours every two weeks

Mon - Fri Hours vary from 8am - 4:30pm flexibility in days/hours for this opportunity

Licenses & Certifications

None Required.

Degrees

High School Graduate.

Required Functional Experience

Typically requires 2 years of experience in providing administrative support.

Knowledge, Skills & Abilities

Demonstrated ability to maintain a high degree of confidentiality.Ability to effectively manage time and priorities.Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity.Demonstrated ability to tactfully and effectively communicate (written and verbal) with a variety of individuals.Computer Skills: Must be proficient in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products.Demonstrated ability to create and compile documents, reports, graphs/charts, and presentations.Ability to manage data systematically.Demonstrates organizational ability, and attention to detail and accuracy.